Archdesk - comprehensive SaaS application redesign in Construction Tech industry
When a construction management platform needed to evolve, they turned to us. After 5 years of feature-rich development, their tool was powerful but challenging to use. We reshaped the entire user experience, making it more accessible and efficient.
Turning a powerful but complex construction management tool into a user-friendly platform was our mission. We stripped away unnecessary complexity while keeping all the essential features that construction companies rely on daily. The result? A refreshed, intuitive system that helps teams manage projects more efficiently, with less time spent on training and troubleshooting.
Our strategic design leadership helped Archdesk move beyond feature complexity to create a platform that truly understands and solves real-world challenges for construction professionals.
The introduction of design system transformed Archdesk's development process, providing a unified visual and functional language that streamlined collaboration between designers, developers, and product managers.
Design
Research
Usability Testing
UX & UI
Design System
Product Strategy
After five years of organic development, the Archdesk platform has become an advanced yet complex construction management tool. Although it offered many features, it became increasingly difficult to scale and deploy to new customers. The product team realized that they needed an experienced design partner to rethink the approach to the product and make it more user-friendly.
Deciding to cooperate in the model “Lead Design by the Hour”, Archdesk focused on building a solid design foundation, creating its own design team and implementing rapid prototyping with the participation of users — all in order to accelerate product development and increase its competitiveness in the market.
In three years of working together, we have completed many projects that have had a real impact on the development of the platform. Here are some highlights of this collaboration.
Time Sheet Pro Module
Kontekst Projektu
Module Timesheet Pro allows you to track the time worked on projects. Employees record the time spent on specific tasks every day, and managers review and approve them. In addition, they have an insight into the total time worked on a given project — both in total and by task. This allows you to better control the budget and prevent cost overruns.
The main view of the module based on the calendar caused many difficulties:
Dotychczas główny widok modułu oparty na kalendarzu sprawiał wiele trudności:
- Time consuming and errors —
employees had to enter time separately for each task, which was tedious and prone to mistakes - There are no summaries —
it was difficult to quickly see how long a particular task took in a given week - Inconvenient form —
adding entries required manually entering the start and end times of each task - Unreadable interface —
outdated appearance made it difficult to orient and quickly read data - Poor scalability —
with a large number of entries, the screen became difficult to navigate due to the lack of a clear visual hierarchy and inefficient presentation of data
Weekly View that Simplifies Time
The introduction of the Weekly View brought a new, streamlined way to display and manage time records.
All entries are now shown in a clear, user-friendly table format, making it easier for managers to review and approve timesheets without hassle. This update improves both productivity and accuracy in the time tracking process.
The Weekly View also benefits employees — they can now log time across multiple tasks at once, much faster and with fewer errors.
Benchmarkering
Users can now edit multiple entries at the same time, which significantly speeds up the entire process and minimizes the risk of errors when filling out timesheets. The entire workflow has been simplified.
In addition, employees can introduce total working time at the task, instead of manually selecting the start and end time from the inconvenient selector.
Managers They also gained — thanks collective actions can now approve or reject multiple entries at once, saving time and energy.
Better visualization of data with the ability to sort and filter
The introduction of a tabular view of weekly data gave users the ability to sort and filter data in columns. As a result, they have more freedom to analyze the entries entered by employees.
Expert audit
Users positively assessed the changes made. Some of them have declared that they will start using the module now that it has become more advanced and user-friendly. Although there have also been suggestions for minor improvements, the overall design meets their needs.
Tests with users have confirmed that sharing different methods of recording working time effectively responds to the needs of different types of users and organizational structures. This flexibility is particularly important for enterprise-class platforms such as Archdesk.
“It's really a big facilitation. I think I save about one to two hours a week on approving timesheets. It also saves my team about an hour a week.”
- Archdesk User
“The changes that have been made are really good. I think we are finally at the stage where we can start using it. We have gone from a complete lack of interest in the module to the point where we see how well it fits into our way of working. We've always wanted to have this feature — it's a quick way to record labor costs.”
- Archdesk User
The team is well organized and knows how to listen to the needs of the client.
Winter delivered the project on time and meeting our expectations.
They communicated with us frequently and quickly, ensuring an efficient workflow. Their team is distinguished by their business approach and great design skills.
User path
Context
One of the key moments in any construction management platform is the establishment of a new project. When analyzing user behavior, we found that even experienced managers have a problem with the excess of information required at this stage. The outdated appearance of the module further hampered navigation and interfered with the readability of the content layout.
Another annoying element was the duty manual entry of multiple addresses for different project locations. Users had to click repeatedly and enter large amounts of data on their own.
All these problems pointed to the need for a complete redesign of the Create New Project module.
User guided step by step
Guided JourneyHow do you reduce the overwhelm of a user faced with a complex form?Our solution was a complete redesign that transforms information overload into a clear, guided journey.
Here are the key improvements:
- New interface,
which presents information in a much more friendly and orderly way - Form fields grouped into sections,
according to the customer's configuration, so that each project contains a set of necessary data - Additional side menu,
on the left, which allows you to navigate the form faster and easier
Better handling of errors
We have rewritten the error messages to provide clear and helpful instructions on how to fill out the form correctly.
We've also added error indicators for both form fields and the side navigation menu. Thus, when an error appears in a hidden section, the user can easily locate and correct it. This significantly streamlines the entire process of filling out the form.
Multiple Tender Winners
Context
In complex construction industries such as HVAC, tender analysis is a complicated process of comparing hundreds of items offered by different suppliers. Each tender contains many elements — from specialist equipment to basic materials — with different prices depending on the vendor.
Construction companies strive to optimize costs by choosing the most advantageous offers for individual itemsand not one provider for the whole package. Unfortunately, limiting the platform to choose only one winner of the tender forced users to compromise, which led to higher costs and time-consuming workarounds.
Simplified experience with an Excel-like interface
We have implemented full screen spreadsheet-style interface, which maximizes the visibility of key information. When full-screen mode is turned on, all unnecessary items are hidden, so users can focus solely on analyzing offers.
Colourful highlights indicate the most favorable prices, which allows you to instantly identify the best proposals.
Results
Since its launch in February 2024, this feature has seen steady adoption, generating 369 usage events in its first month. Monthly usage continues to grow, indicating increasing user engagement and value.
Our team worked in a design model
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